Schedules

Schedulesremind people about things that come round again — a filing due on the 30th of the quarter's following month, a payroll cut-off on the 5th, a contract that expires. You set the rule once; KManagement sends the reminders at the right local time for as long as the schedule is on.

Who can use them

Admins and Managers can see, add, switch off and delete schedules, from Settings → Schedules. Members don't see the schedules themselves; they just receive the reminders they are named in, like any other notification.

Describing when something is due

• Repeats — once, weekly, monthly, quarterly or yearly, every 1, 2, 3… periods.
• Day— a day of the month, or "last day of the month". A month that doesn't have the day (the 31st, 29 February) uses its last day instead of skipping.
• Time— the time of day the reminder goes out, in your company's timezone (set under Settings → General).
• Remind me ahead — e.g. 7, 3 sends a reminder 7 days and 3 days before the due date. The due day itself always reminds.
• Remind— the company's admins and managers, the people who run payroll, or just you.

As you fill the form, the panel on the right shows the next dates this would fire on, so you can check the rule before saving it.

How reminders arrive

A reminder is an ordinary notification — in the bell and, depending on each person's preferences, by email. Reminders go out within about 15 minutes of the time you set. Who receives them is checked when the reminder fires, so someone who has since left the company stops receiving it.

Switching off and deleting

The switch pauses a schedule without losing it; when you switch it back on it carries on from the next date rather than sending everything it missed. Deleting removes the schedule for good.