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AI assistant

A chat window that answers how-to questions about KManagement.

The help assistantis a small chat window that answers questions about how to use KManagement — “How do I create a KPI framework?”, “Where do I request leave?”. Its answers are based on this user guide, and they usually end with a link to the article that covers the topic.

Asking a question

  1. Select the round Help assistant button at the bottom-right of any page. The chat window opens.
  2. Type your question and press Enter (use Shift + Enter for a new line), or select Send. You can also pick one of the suggested questions shown in an empty chat.
  3. The answer appears as it is written. Select Stop to cut it short — what has been written so far stays on screen.
  4. If something goes wrong, select Retry under the failed answer.

Select New chat to start over, and the close button (or Esc) to put the window away; your conversation is kept while you keep working. A chat you start over from is not lost: open Chat history (the clock icon) to read an earlier conversation, carry on with it, or delete it. The assistant takes your current page, the modules your company uses and your permissions into account, so its steps fit what you can actually do.

What it can and cannot do

  • It explains how to do things and where to find them, using this guide.
  • It cannot see or change your company’s data — no KPI results, salaries, leave balances or people records — and it does not perform actions for you.
  • It can be wrong. If an answer looks off, check the linked article; this guide and your administrator are the reference.

Privacy

What you type is sent to the AI provider (Anthropic) so it can write the answer. Do not enter personal or confidential information. Your conversation is kept only in your browser tab: it disappears when you close the tab or sign out, and KManagement does not store your questions or the answers.

Daily limit

Each person can ask a limited number of questions per day. When you are close to the limit, the window shows how many questions are left. The count starts again each day (on UTC time). There is also a daily limit for the whole company.

For administrators

The assistant is off by default. Anyone allowed to manage company settings can switch it on or off under Settings → General → AI assistant. Until the company switches it on, the button does not appear for anyone. If the switch is greyed out and says the assistant is not available, the platform has not enabled the feature for this deployment. See Settings for the other company-wide options.